Workplace charitable giving programs in the United States now generate over $80 million annually for education, the arts, community heritage, and conservation groups. Founded in 1988, Community Shares/Utah now participates in nearly 50 workplace campaigns.
Managing a Payroll Contribution Campaign is easy with a few materials and tips.
Materials
- Information packets (brochures and pledge cards) are put together by Community Shares volunteers. All the employer has to do is distribute the packets.
Presentations
- Community Shares Contribution volunteers are available to make presentations to employees upon request.
- Community Shares Special Programs Coordinator works with the employer's contribution coordinator to schedule presentations and answers any questions. NOTE: Everything is done in a way that makes it easy for the employer.
Dealing with the Pledges
- Employees receive a pledge card (in the information packet) to complete and return to the Contribution Coordinator or payroll office.
- The Contribution Coordinator forwards the first part of the triplicate pledge card to payroll; the second part of the pledge form along with any cash or checks to Community Shares. The third part remains with the employee.
- The payroll department assigns a deduction code for Community Shares and enters the deductions for each donor.
- The Contribution Coordinator sends a summary report with campaign results to the Community Shares Special Programs Coordinator.
- Community Shares, in turn, provides written confirmation of the campaign totals received.
- Accounts payable sends a check to Community Shares on a mutually agreed schedule.
- Community Shares distributes funds to the appropriate agencies.
